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4-2 SECTION 4: MASTER FILE ENTRY
KEYHOLDERS
Four data entry screens are used to add new keyholders to the system, and to change or delete
existing keyholder information:
1. Keyholder Entry - Page 1, [key_entr]. Used to enter primary keyholder information.
2. Keyholder Entry - Page 2, [key1entr]. Used to enter optional keyholder information.
3. Keyholder Access Entry, [empgentr]. Used to enter access codes, access groups (keyholder
access assignments), etc.
4. Project Assignment [epj_entr]. Used to enter projects, if applicable.
The first screen, [key_entr], is accessed from Keyholders (first item in the [fmntmenu] menu); the
other screens are displayed using F2 after the previous screen has been saved.
IMPORTANT
1. All keyholder data is linked to the keyholder ID rather than by key number or name. This
allows the change or removal of key numbers from the system—a frequent requirement—
without affecting entire keyholder records.
2. For future reporting purposes, we recommend that the keyholder ID record be retained when
a keyholder leaves your facility. To block the keyholder ID from normal system processing,
enter zero for the key number in [key_entr], and/or delete access assignments (Esc, d, r)
in [empgentr].
Keyholder Entry—Page 1 [key_entr]