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SECTION 1: INTRODUCTION 1-13
Moving to Prior Screens
Press F1 to return to the previous screen displayed. If required, continue to press F1 to return
to the system main menu.
FINDING, ADDING, AND STORING DATA
Finding Data
Use the find mode to locate and select data. A specific record (a single keyholder ID, for example)
or a group of records (all keyholders in a particular job category, for example) can be found.
For example, assume we need to find all keyholders assigned to tenant 2 who began work after
May 1, 1995. First, select the keyholder entry screen, [key_entr]:
NOTE
The keyholders are the object of the search, which is why we begin at the keyholder entry screen.
Tenant 2 and issue date are the search criteria.
1. Press F4 to clear fields and to enter the find mode. The third status field at the top of the
screen displays find.
2. Press Enter to advance the highlight bar until you reach the first search item, Tenant, and
type 2.
3. Press Enter to advance the highlight bar until you reach the second search item, Issue Date,
and type 05/01/96. (Note: Enter the date according to the format for your system, that is, either
MM/DD/YY or DD/MM/YY.)
4. Press F3 to begin the search process; the sixth status field displays finding. The length of
the search process will depend upon the size of the data base.
5. When the search completes, the system displays the first record found and shows the
number of records found in the fifth status window (Record 1 of n). (If the system doesn't
find any records matching the search criteria, the message No Records Found displays.)
Use the down arrow key to display other records found in the search process. Use the up
arrow key to go back to previous records.
Searching With Partial Information
Records can be found using partial information. For example, to find all keyholders whose last
name begins with T, enter T in the Last Name field. The system also searches for several criteria.
For example, to find all keyholders who work for tenants 1 and 5, enter 1,5 in the tenant field. In
addition, you can enter less than (<) and greater than (>) symbols to narrow a search.