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When the data security kit is
installed
When the data security kit is installed, the following icon appears on the touch panel.
Tap the icon ( ) to display the next screen, and then tap the icon ( ) to view
information on the data security kit version.
When the data security kit is installed, data remaining in the machine is automatically
erased after each job.
When data clearing begins, the message "Data is being cleared." appears for 6
seconds
*
.
* The duration of the message display can be changed with "Message Time Setting" in
the setting mode (administrator).
(➞ Settings (Administrator) > "System settings" > "Operation Settings" > "Message
Time Setting")
Security settings of the data security kit
When the data security kit is installed, settings to enhance security of the machine can be
added. See "Security settings" (page 10 of this manual) for details.
Document control function
The document control function is used to embed a document control pattern on the paper
when print jobs, copies, and received faxes are printed.
The embedded document control pattern prevents secondary copying, faxing and other
operations of a printed document. For more information, see "Document Control Setting"
(page 20 of this manual).
Document Filing
To use the document filing function to store jobs in the machine when the data security kit is
installed, set the file property to "Confidential".
Files set to the "Sharing" or "Protect" properties cannot be stored. In addition, to print from a
computer using the retention function, enter a password in the printer driver settings (when
the factory default setting is in effect).
If the machine power is turned off while image data is being cleared from the
hard disk drive or before a job is finished, the data may not be completely
erased. If you do not wish to leave partially cleared data when the power is
turned off, it is recommended that you use the program "Clear All Memory"
(page 12 of this manual), to complete data clearing before turning off the power.